7 Tips for Video Conferencing Safely

We have heard too many stories already of unauthorized individuals joining video conferences and creating inappropriate scenes.
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As we continue to work and learn from home, organizations are exploring  the capabilities of video conferencing. Video conferencing allows organizations to continue business as usual by maintaining some necessary face-to-face communication. However, like everything else on the Internet, video conferencing comes with its security vulnerabilities. We have heard too many stories already of unauthorized individuals joining video conferences and creating inappropriate scenes.

Follow these 7 tips to make sure your next video conference is secure:

  • Use a reliable video conferencing software. The software you use should have end-to-end encryption to keep your data safe. Systems like Cisco WebEx Teams and Microsoft Teams are trusted video conferencing platforms!
  • Train your team. It is very important for everyone in your organization to be familiar with the video conferencing software you choose to use. They should know how to create meetings, regulate the users that join a meeting, and report any issues.
  • Connect to a secure network. When working from home, it is extremely important to connect to a network you can trust, preferable one with password protection. Consider connecting to a Virtual Private Network (VPN). VPNs allow you to connect to a remote, private network (like your organization’s Wi-Fi) wherever you are.
  • Do not share meeting info online or with unauthorized individuals. Never post private meeting info where unauthorized users may see it. Make sure you are only sharing video conference details with those who are actually invited!
  • Verify suspicious meeting links. If you receive a video conference invite that looks a little off, do not click on any links! Contact the presumed sender separately to confirm whether the meeting invitation is legitimate or not.
  • Pay attention to who is joining the meeting. Whether the meeting is as small as 3 people or as big as 20, it is extremely important to monitor who is joining the video conference. Remember who is authorized to join the meeting and promptly remove those who are not.
  • Restrict video conferencing permissions. If meeting members do not need to utilize screen sharing capabilities, confiscate that permission for them. If you do not, hackers who find their way into unauthorized video conferences may have the ability to share whatever content they want. This goes for remote control and chat features as well. If it is not absolutely necessary, remove it!

Wondering how you can put these tips in place and leverage video conferencing software safely? Contact us today!

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