Small Business Backup Solutions: Don’t Ignore Disaster Recovery

Contrary to popular belief, there is no “set it and forget it” when it comes to small business backup solutions. In fact, taking this approach could prove disastrous for your business.There have been countless stories of business owners who thought they were doing the right thing. After all, they bought X backup software and they ran it every night — like clockwork.But they didn’t foresee that storm that took out their server, that software update that failed, that glitch that made their files irretrievable — or maybe they simply didn’t have a plan for recovering the files they were backing up in the first place. And they all paid the price — losing years of records, just because they didn’t have a plan or they didn’t conduct regular tests to ensure that all was well in backup land.Don’t let this happen to you.


When it comes to backup and disaster recovery, the first thing small businesses need to understand is that these are two different things. The routine backup you do every night might be a lifesaver if your laptop goes missing, but probably won’t do you any good after a thief robs your business and makes off with your entire server.


1. Make sure you’re protecting more than just your data files.

Making an image of the disk drives in your computer and servers will enable you to restore them much faster.

2. Store your backup offsite.

There are hundreds of web-based backup vendors that have storage available for a minimal fee.

3. Test and test again.

We really can’t say this enough….test and retest. You need to make sure you’re able to recover your files and you need to make sure your staff knows what to do in case of emergency.


When it comes to routine backups, you can use a network backup service or perform your own backups to CD, DVD or external hard drive. Whatever method you choose, you’ll want to make sure it actually works and that it’s secure.Here are a few suggestions to help you along the way:

-Make sure any files that contain sensitive data are encrypted

-Keep extra backups in a second, secure off-site location

-Test your backups to make sure your files are retrievable

-Completely destroy any backups before discarding them


Often, when small business owners try to plan a backup or disaster recovery plan, they may not know the different technologies, methodologies or best practices that are available. The task of keeping up with technologies trends can be daunting.

That’s why many companies, especially small businesses, have decided to outsource these services to IT companies like UDT. Through Managed Services products like remote monitoring and management (RMM), your business would achieve “piece of mind” knowing that a backup and comprehensive disaster recovery plan is in place and monitored 24x7x365.

Looking for some small business backup solutions of your own? UDT is here to help. Contact us to get personalized support for all of your technology needs.

Accomplish More With UDT

Get your custom solution in cybersecurity, lifecycle management, digital transformation and managed IT services. Connect with our team today.

More to explore

Crafting a Futureproof 1:1 Device Strategy for School Districts

In the evolving landscape of Education Technology, crafting a futureproof 1:1 device strategy is crucial. This strategy should link every student, teacher, and administrator experience with specific device specifications. The integration of educational apps into the curriculum can significantly enhance the learning environment. These apps, tailored to the needs of students, can provide interactive content, fostering a dynamic learning experience.

Optimizing Your K12 Tech Investments: Funding 1:1 Device Programs

This blog will guide school districts grappling with the financial and resource demands of implementing a successful 1:1 device program amid ongoing challenges of budget constraints and competing priorities. Our guided workbook, created in partnership with Intel, provides further support with personalized roadmap on “Pathways to Innovation: Building a Sustainable Digital Learning Environment”.​

K12 Cybersecurity: How to Secure 1:1 Devices in Your School District

This blog post delves into the importance of security, cybersecurity, and data privacy in school districts implementing 1:1 device initiatives. It offers basic steps for evaluating, planning, and executing a security strategy. Our guided workbook, created in partnership with Intel, provides a personalized roadmap on “Pathways to Innovation: Building a Sustainable Digital Learning Environment”.

Lost & Stolen Devices are a Serious Data Security Threat—Here’s Why

Since the pandemic, remote and hybrid work has become the norm. While mobile devices and remote workstations have empowered great flexibility, it has also led to an increase in data security problems due to lost, misplaced, or stolen devices. Find out how remote and hybrid setups are contributing to this problem and how to protect yourself and your organization.​

Ransomware Gangs Adding Pressure with ‘Swatting’ Attacks—Here’s What You Need to Know

Ransomware gangs are implementing new extortion tactics to encourage victims to pay up. Swatting is becoming an increasingly popular tactic. It involves calling law enforcement to falsely report a serious, in-progress crime triggering an extreme response such as an armed raid from the SWAT team. Explore how cybercriminals are using this tactic and what you can do to prevent it from happening to you.​

Smishing Attacks are on the Rise—Here’s How To Keep Your Data Safe

Smishing attacks are on the rise, posing a significant threat to data security. Originating from a blend of SMS and Phishing, these attacks have seen a drastic increase since 2020. The widespread use of smishing attacks has persisted, with a lack of awareness being a major issue. Many view these as simple spam messages, unaware of the danger they pose. This blog aims to raise awareness about smishing and provide actionable insights to protect yourself and your organization.

Experiencing a security breach?

Get immediate assistance from our security operations center! Take the following recommended actions NOW while we get on the case:


  1. Determine which systems were impacted and immediately isolate them. Take the network offline at the switch level or physically unplug the systems from the wired or wireless network.
  2. Immediately take backups offline to preserve them. Scan backups with anti-virus and malware tools to ensure they’re not infected
  3. Initiate an immediate password reset on affected user accounts with new passwords that are no less than 14 characters in length. Do this for Senior Management accounts as well.

Just one more step

Please fill out the following form,